Annual General Meeting

Notice is given to the shareholders of Adapteo Plc (“Adapteo”) for the Annual General Meeting to be held on Thursday, 23 April 2020 starting at 1.00 p.m. (EET) at the Symposion meeting facility in Hotel Kämp, Pohjoisesplanadi 29, 00100 Helsinki, Finland.  

To ensure compliance with the restrictions imposed by Finnish authorities due to the coronavirus, all shareholders are strongly encouraged to follow the Annual General Meeting through a live webcast and exercise their voting rights by using a centralized proxy representative service. The aim of the precautionary measures is to achieve resolutions from the Annual General Meeting, while securing the health and safety of individual shareholders. 

Notice to the Annual General Meeting of Adapteo Plc

Registration

A shareholder who is registered in the shareholders’ register of the company and wishes to participate in the Annual General Meeting, shall preregister for the meeting by giving prior notice of participation no later than on 20 April 2020 at 10.00 a.m. (EET), by which time the registration needs to have been received by the company. Such notice can be given:

a) Notice of attendance
b) by e-mail to investor.relations@adapteo.com; or
c) by ordinary mail to Adapteo Plc, AGM, Äyritie 12 B, FI-01510 Vantaa, Finland

In connection with the preregistration, a shareholder shall notify his/her name, personal identification number, address, telephone number and the name of a possible assistant or proxy representative and the personal identification number of such proxy representative. The personal data given to Adapteo is used only in connection with the Annual General Meeting and with the processing of related registrations.

Notice of attendance form for Euroclear Sweden shareholders

Centralised proxy representative

A shareholder may participate in the Annual General Meeting and exercise his/her rights at the meeting by way of proxy representation. The centralized proxy representation service is provided by attorney-at-law at Hannes Snellman Attorneys Ltd, Henrik Hautamäki. Shareholders who wish to participate in the Annual General Meeting through authorising attorney-at-law Henrik Hautamäki as proxy representative are required to preregister to the meeting as instructed in this notice and deliver a proxy to Adapteo by using a designated proxy form available on www.adapteogroup.com by 20 April 2020 at 10.00 a.m. (EET) via e-mail to investor.relations@adapteo.com or by mail to Adapteo Plc, AGM, Äyritie 12 B, FI-01510 Vantaa, Finland. Authorising attorney-atlaw Henrik Hautamäki as proxy representative will not accrue any costs for the shareholder (excluding postal fees).

Proxy to centralised proxy representation

Questions

Questions for the Annual General Meeting can be submitted

• When registering for following the live video stream, using a Finnish Bank ID; or
• via e-mail to investor.relations@adapteo.com no later than 20 April 2020 at 10.00 a.m. (EET)

Webcast

Shareholders can follow the Annual General Meeting via a live video stream. Shareholders who follow the meeting online are not recorded in attendance and cannot vote or present questions via the video link.

1. Link using a Finnish Bank ID
2. Request for link if no Finnish Bank ID is available: Via email to
   investor.relations@adapteo.com
   Acquiring a link to the webcast via email is available until no later than 21 April 2020 at 10.00 a.m. (EET).